Joint Budget and Finance Committee/Committee of the Whole Meeting Agenda

Photo courtesy of Chris Thomas

On Friday 12.8.17, a Special Called Committee of the Whole Meeting was cancelled due to a snowstorm. That meeting’s agenda had one item, the FY 2017–2018 Budget. The Council and Mayor’s Office intended to come to an agreement, in order to get a resolution to pass the budget on the Council Meeting agenda for this Tuesday, 12.12.17.

Today’s meeting is a joint meeting of the regularly scheduled Budget and Finance Committee, and that rescheduled Special Called Committee of the Whole Meeting.

The Budget and Finance Committee is comprised of:

Chair: Council President Valerie Abbott, Council President Pro Tem, Jay Roberson, and Councilor Darrell O’Quinn.

Today’s Meeting will be held at 3:30pm on the 3rd Floor of City Hall. We will be live streaming the meeting on our Facebook Page

Here’s the agenda (2017–2018 Budget towards the end).

1. Call to Order
2. Approval of the Minutes — November 11, 2017
3. Consideration of the Consent Agenda
4. Purchase Sale Agreement with CSX Transportation, Inc., under which the City will acquire approximately 35.72 acres of former rail line extending for approximately 3 miles roughly parallel to Bessemer Road to the Crossplex for a purchase price of $441,000, in connection with “Tiger Project 5” for use as a walking trail and a portion of the BRT Guideway. Requested By: Jim Stanley Dept.: Law Recommended Funding Source: Tiger Grant
   Amount: $ 441,000
5. A Resolution authorizing the Mayor to enter into an agreement with Magellan Advisors, LLC under which the City will provide up to $40,000.00 in CDBG Disaster Recovery funds for the production of a comprehensive wireless broadband assessment for the Pratt City neighborhoods of North Pratt, Central Pratt, and South Pratt in response to the April 27, 2011 storms. Requested By: Jim Stanley Dept.: Law Recommended Funding Source: Tiger Grant
   Amount: $ 441,000
6. An Ordinance authorizing the Mayor to enter into a Real Estate Transfer Agreement to include all necessary documents to effectuate the sale with the ALABAMA REGIONAL MEDICAL SERVICES, INC (“Redeveloper”) under which the City will convey to the Redeveloper property known as the “Northern Health Center” located at 2817–30th Avenue North, Birmingham, AL 35207, and all personal property located therein to the Redeveloper for a value of One Dollar ($1.00) for future redevelopment opportunities to generate a positive economic benefit to the citizens of Birmingham and promote of the health, safety and welfare of the citizens of Birmingham and Jefferson County. Submitted by: Janice Douthard Dept.: Economic Development Recommended Funding Source: n/a Amount: $ 1.00
7. An Ordinance authorizing the Mayor to enter into a Real Estate Transfer Agreement to include all necessary documents to effectuate the sale with the Joe Lee Griffin Family Limited Partnership, LP (“the Partnership”) under which the Partnership will convey to the City property located at 4330 Florence Street, Birmingham, AL and 4305 Eutaw Street, Birmingham, AL, and all personal property located therein to the City for a value of One Dollar ($1.00) to be used by the City to promote the health, safety and welfare of the citizens of Birmingham.Submitted by: Janice Douthard Dept.: Economic Development Recommended n/a
   Amount: $ 1.00
8. A Resolution pursuant to §11–47–19, Code of Alabama, 1975 authorizing the Mayor to expend funds in an amount not to exceed $210.00 for the purchase of 6 Block Watch Signs for the Garden Highlands Neighborhood. Said funding to come from the Garden Highlands Neighborhood Association funds.Submitted by: Terry Burney Dept.: Neighborhood Association Recommended Funding Source: Neighborhood Association
   Amount: $ 210.00
9. A Resolution authorizing the Mayor to execute a Maintenance agreement with Tyler Technologies, Inc., Yarmouth, ME, in the amount of $147,064.96 for FY 2018, $154,418.20 for FY 2019 and $162,139.11 for FY 2020; to provide maintenance and support services for Municipal Court Incode Court Management System. Maintenance and support will renew annually per the contract and is not to exceed (3) three years. Recommended by: Srikanth Karra Dept.: IMS Recommended Funding Source: 001_037_01920_01922.526–001
   Amount: $147,064.96 FY 2018, $154,418.20 FY 2019, $162,139.11 FY 2020
10. A Resolution by the Council of the City of Birmingham, Alabama that the Mayor be and hereby is authorized to execute, for and as the act of said City, an Agreement with Ruffner Mountain Nature Coalition (“Ruffner Coalition”), under which Ruffner Coalition shall manage and operate Ruffner Mountain Nature Center, the City’s 1,011- acre nature preserve and recreation area, and maintain the facilities with competent staff, providing visitor services, security, land management, trail construction and maintenance, for a term of three (3) years subject to an annual appropriation each year in the City’s corresponding fiscal year’s budget, for an amount not to exceed Two Hundred Twenty-Five Thousand and 00/100 ($225,000.00) each year during the term of the Agreement.Requested By: Terry Burney Dept.: Mayor’s Office Recommended Funding Source: 001–400–96700–96704.550–008 Amount: $ 200,000.00 Each Year
11. An Ordinance to amend the Capital Fund Budget for the fiscal year ending June 30, 2018, by transferring $54,303.56 from Mayor’s Office, Sloss Furnaces — Visitors Center to Civil Rights Institute Remediation.
    Requested By: J. Thomas Barnett Dept.: Finance Recommended Funding Source: Fund 102 Capital Improvement Fund Amount: $54,303.56
12. An Ordinance to amend the Capital Fund Budget for the fiscal year ending June 30, 2018, by transferring $35,050.00 from PEP, Steris Sidewalk Improvements to Guardrail Installation on Sydney Drive and Cairo Avenue.
    Submitted by: J. Thomas Barnett Dept.: Finance Recommended Funding Source: Fund 129 A G. O. Bonds Amount: $35,050.00
13. An Ordinance to amend the Neighborhood Association Fund Budget for the fiscal year ending June 30, 2018, by transferring $1,000.00 from North Avondale NA and appropriate $1,000.00 to Non-Departmental, Transfer to Fund 001 General Fund; and amend the General Fund Budget for the fiscal year ending June 30, 2018 by appropriating $1,000.00 to Library for materials.Submitted by: J. Thomas Barnett Dept.: Finance Recommended Funding Source: Fund 031 Neighborhood Allocation Fund & Fund 001 General Fund Amount: $1,000.00
14. An Ordinance to amend the Grants Fund budget for the fiscal year ending June 30, 2018 by appropriating $42,432.00 to Municipal Court, Court Referral Officer per award received. NOTE: This item is scheduled to appear on the December 12, 2017 Council Agenda. Submitted by: J. Thomas Barnett Dept.: Finance Recommended Funding Source: Fund 035 Grants Fund
    Amount: $42,232.00
15. An Ordinance to amend the Grants Fund budget for the fiscal year ending June 30, 2018, by appropriating $18,750.00 to Library, LSTA Strengthening Youth and Family Program per award received.
    Submitted by: J. Thomas Barnett Dept.: Finance Recommended Funding Source: Fund 035 Grants Fund Amount: $18,750.00
16. An Ordinance to amend the General Fund Budget for the fiscal year ending June 30, 2018, by appropriating $660.00 to Equipment Management, Capital Outlay Other Equipment. Funding source is reimbursement received.
    Submitted by: J. Thomas Barnett Dept.: Finance Recommended Funding: Fund 001 Amount: $660.00
17. A Resolution authorizing the Mayor to execute for an on behalf of the City an agreement with the Huntsville Times to publish notices, ordinances, resolutions, and other matters in the amount of $35.70 per column inch of space for publications from January 1, 2018 and expiring December 31, 2018 and month to month thereafte Submitted by: Mayor Dept.: City Clerk
    Recommended Funding Source: G & A Legal Advertising is 001_007_01300.534–035 Amount: $35.70 per column inch of space.
18. A Resolution authorizing the Mayor to execute for an on behalf of the City an agreement with the Birmingham News d/b/a the Alabama Media Group to publish notices, ordinances, resolutions, and other matters in the amount of $35.70 per column inch of space for publications from January 1, 2018 and expiring December 31, 2018 and month to month thereafter Submitted by: Mayor Dept.: City Clerk
    Recommended Funding Source: G & A Legal Advertising is 001_007_01300.534–035 Amount: $35.70 per column inch of space
19. A Resolution authorizing the Mayor to execute for an on behalf of the City an agreement with the Montgomery Advertiser to publish notices, ordinances, resolutions, and other matters in the amount of $35.70 per column inch of space for publications from January 1, 2018 and expiring December 31, 2018 and month to month thereafter. Submitted by: Mayor Dept.: City Clerk
    Recommended Funding Source: G & A Legal Advertising is 001_007_01300.534–035 Amount: $35.70 per column inch of space
20. A Resolution authorizing the Mayor to execute for an on behalf of the City an agreement with the Birmingham Times to publish notices, ordinances, resolutions, and other matters in the amount of $16.19 per column inch of space for publications from January 1, 2018 and expiring December 31, 2018 and month to month thereafter Submitted by: Mayor Dept.: City Clerk
    Recommended Funding Source: G & A Legal Advertising is 001_007_01300.534–035 Amount: $16.19 per column inch of space
21. An Ordinance authorizing the Mayor to execute a Mutual AID Agreement between the City of Birmingham and the Alabama Emergency Management Agency, for the purpose of providing reciprocal Emergency Response/Recovery assistance which includes joint planning, intelligence sharing and threat assessment development with contiguous participating political subdivisions and joint training at least biennially. The City will pay its own expenses as part of this Agreement and eligible expense will be reimbursed to the City by the Alabama Emergency Management Agency. Submitted by: City Attorney Dept.: Law Recommended Funding Source: n/a
22. Council Discretionary
23. Old/New Business

• NCAA DIII TF Agreement

2017–2018 Budget

Here’s the version of the FY 2017–2018 Budget that the Mayor and Council will be considering to place on the agenda for tomorrow’s (12.12.17) City Council Meeting:

Adjournment

Accommodations

If accommodation is required for an event or meeting, please contact Chiara Perry, Public Information Officer, with reasonable advance notice or by emailing Cheryl.kidd@birminghamal.gov, or by calling 205.254.2294